Tag: booking a venue

Booking An Event Venue

Steven Baker

When planning and organizing an event, you are face with so much decisions that the decision process becomes very wearisome. One of the many decisions that you have make is deciding on the venue of your event since it carries the highest impact on your event. The date, catering preference, and the agreeable experiences of your guests are somewhat affected by your chosen venue. Visit this site for top event venues orange county. Here are a number of guidelines to follow when facing an important decision of choosing a venue.

Guidelines When Choosing A Venue

It’s advisable and wise to look for a venue 4 to 6 months prior the big event for you to have ample time to plan other essential matters like catering and invitations. Book the venue as earlier as possible and consider your budget, the estimated number of guests attending, and the required space that you need.

Know the location. If it is a local event, search for a venue that is within reasonable distance from your guests’ work places or homes. If you have guests that would be coming from out of town, make sure that transport is open and that there are available lodging accommodations in the area. In any case bear in mind the mode of transportation, traffic, and parking alternatives.

Find out the room capacity of the venue. For instance, if you are expecting 250 guests, then for sure they won’t fit be comfortable in a room where it can only hold 100 people. Also take note of the venue’s fire and safety code.

Know the F&B minimum of the venue. If your venue offers food and/or beverages and sets food and beverage minimum spending amount, make certain that the precedent F&B accounts from the prior events are aligned with the minimum. If you have estimated more than what the venue requires, then would be a fine client to them. Also negotiate whether they can make available complimentary services like upgraded Wi-Fi or A/V support in exchange if your spending gets to a certain level.

Consider the amenities and services of the venue. If your venue has a kitchen and can provide catering, often times they forego the facility fee and only ask for a down payment together with the food cost for each guest. Other venues that don’t have a kitchen may have connection with a food provider that you’re obligated to use. You may need to test out their food beforehand. If it is not satisfactory enough, it can produce an off-putting impact on your guests’ experiences. Hence, either go with a venue that provides great food or permits you to bring in food vendors from the outside.

Checklist to Get the Top Event Venues

Weldon Luana

One reason event planners find it so tough to procure the perfect event venue is since they do not know the proper questions to ask. For the best results, follow with this checklist.

1. Who’s your target market and how many is included in your guest list?

Before developing a short-list of event places to have a look at, know who’ll attend your event and how a lot of people that you’ll invite. You will need to be certain your site can accommodate your anticipated guest list also is acceptable for your audience.

2. Who is your audience?

Understanding the demographics of your audience is essential to the choice of your event place. If your crowd is a group of CEOs subsequently your site should reflect their preferences and requirements.

3. What’s suitable for your visitors?

Choosing an event venue place in proximity to wherever your guests’ reside or work frequently reflects on the amount of people who will attend. One thing to think about is alcohol intake and transport. You do not want attendees to drive and drink so have free transport choices available following the event in order that they could get home safely or make sure taxis are prepared when folks leave the place.

4. Weather

Keep your eye on the weather and fix your requirements so. By way of instance, if you are organizing an event and it is supposed to rain subsequently have umbrellas or tents available for outside occasions. The top event venues orange county has usually good weather for your event to take place in.

5. Venue knowledge and expertise

Before you choose to hire a place for the event, ask them to get a listing of events they have intended, ask to see images of these events so that you can observe the a variety of layout options, and request references. You may want to talk to a number of the employees as well so that you know what experience they have and just how accommodating and friendly they can be. Learn the ratio of servers to visitors, what they will wear throughout your event, and whether they could or will operate over-time if necessary.

You will also need to learn what the occasion venue will take good care of and everything you need to get ready for, i.e. decorating, setup, tear-down. The further behind-the-scenes information that you have, the better!

6. What additional services do the site supply?

Before Choosing a place get a listing of additional services they supply, such as:

  • Parking.
  • Safety.
  • Limits.
  • Added Services to think about.

7. Venue Fees

Before selecting your venue, request a list of things the fee covers.