When planning and organizing an event, you are face with so much decisions that the decision process becomes very wearisome. One of the many decisions that you have make is deciding on the venue of your event since it carries the highest impact on your event. The date, catering preference, and the agreeable experiences of your guests are somewhat affected by your chosen venue. Visit this site for top event venues orange county. Here are a number of guidelines to follow when facing an important decision of choosing a venue.
Guidelines When Choosing A Venue
It’s advisable and wise to look for a venue 4 to 6 months prior the big event for you to have ample time to plan other essential matters like catering and invitations. Book the venue as earlier as possible and consider your budget, the estimated number of guests attending, and the required space that you need.
Know the location. If it is a local event, search for a venue that is within reasonable distance from your guests’ work places or homes. If you have guests that would be coming from out of town, make sure that transport is open and that there are available lodging accommodations in the area. In any case bear in mind the mode of transportation, traffic, and parking alternatives.
Find out the room capacity of the venue. For instance, if you are expecting 250 guests, then for sure they won’t fit be comfortable in a room where it can only hold 100 people. Also take note of the venue’s fire and safety code.
Know the F&B minimum of the venue. If your venue offers food and/or beverages and sets food and beverage minimum spending amount, make certain that the precedent F&B accounts from the prior events are aligned with the minimum. If you have estimated more than what the venue requires, then would be a fine client to them. Also negotiate whether they can make available complimentary services like upgraded Wi-Fi or A/V support in exchange if your spending gets to a certain level.
Consider the amenities and services of the venue. If your venue has a kitchen and can provide catering, often times they forego the facility fee and only ask for a down payment together with the food cost for each guest. Other venues that don’t have a kitchen may have connection with a food provider that you’re obligated to use. You may need to test out their food beforehand. If it is not satisfactory enough, it can produce an off-putting impact on your guests’ experiences. Hence, either go with a venue that provides great food or permits you to bring in food vendors from the outside.
